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This doc gives particulars of what private knowledge Division for Training (DfE) course of about members of the general public.
Once we accumulate and use your private data, we have to comply with the regulation. The principle legal guidelines are the Information Safety Act (DPA) and the UK Common Information Safety Regulation (UK GDPR).
The DfE is the info controller for the non-public data we course of. This consists of when the knowledge is collected or processed by third events on our behalf. See DfE is the data controller for extra particulars.
We should have a sound cause to gather your private knowledge. These causes are known as ‘lawful foundation’ in UK GDPR.
Once we course of your data, we keep your data’s confidentiality, integrity and availability:
- confidentiality means solely authorised customers can view entry, change, use your data.
- integrity means we guarantee your data is right and correct.
- availability means we guarantee your data is obtainable, in a safe system, when required
1. Utilizing your knowledge to get your views
1.1 Utilizing your knowledge to contact you for suggestions on providers we offer to you
DfE measures the influence and effectiveness of every of our providers, our programmes or our occasions to make enhancements to the service we provide to you. We do that by surveys, public consultations and suggestions about our assist desks.
Goal and lawful foundation for processing
The lawful foundation we depend on for this processing of your private knowledge is public job, beneath article 6(1)(e) of the UK GDPR. This permits us to course of private knowledge when that is essential to do our work as a authorities division. Sections 10 and 11 of the Training Act 1996 permits us to do that.
Information we accumulate
We accumulate and use the next private data straight from you. We use the knowledge you present to us once you contact DfE or attend one among your programmes or occasions:
- your full title
- e mail tackle
- telephone quantity
- your tackle
See Using your data to contact you for research for extra data.
What we do along with your knowledge
We use your knowledge to make enhancements to the providers we provide to you.
How lengthy we preserve your knowledge
We solely preserve your private data for so long as we’d like it. We determine how lengthy to maintain your data based mostly on what we’d like and likewise what the regulation says. All knowledge is securely and completely deleted on the finish of the retention interval. We name this our retention and disposal schedule.
We preserve your private data for five years. That is consistent with the DfE retention coverage for enterprise operational knowledge.
Your rights
There are reliable the reason why we could refuse your data rights request, which rely upon why we’re processing it.
We’re counting on public job for this processing, this implies you will have:
- the proper to be told concerning the assortment and use of your private knowledge – that is known as ’proper to be told’
- the proper to ask us for copies of your private data we have now about you – that is known as ’proper of entry’. That is also called a topic entry request (SAR), knowledge topic entry request (DSAR) or proper of entry request (RAR)
- the proper to ask us to alter any data you assume just isn’t correct or full – that is known as ‘proper to rectification’
- the proper to ask us to cease utilizing your data – that is known as ‘proper to restriction of processing’
- the ‘proper to object to processing’ of your data, in sure circumstances
- the proper to complain to the Information Commissioner for those who really feel we have now not used your data in the proper method
For extra data, see the ICO’s guide to individual rights.
See Requesting your personal information for extra on what you’re entitled to ask us, or any of our govt companies, and your rights about how your data is collected and used.
Information processors
An information processor is an organisation that processes your data on DfE’s behalf. DfE makes use of a knowledge processor for the next actions:
- we use Avarto to offer our service desk
1.2 Utilizing your knowledge to contact you for analysis
DfE undertakes analysis to find out how you work together with our providers and to help our operational growth and supply. We do that analysis to make enhancements to the providers we provide to you. We are going to at all times search your permission to participate in any analysis.
Goal and lawful foundation for processing
The lawful foundation we depend on for this processing of your private knowledge is public job, beneath article 6(1)(e) of the UK GDPR. This permits us to course of private knowledge when that is essential to do our work as a authorities division. Part 10 of the Training Act 1996 permits us to do that.
Information we accumulate
We accumulate and use the next private data. We use the knowledge you present on to us once you contact DfE or attend one among your programmes or occasions or use our digital providers or helpdesk:
- your full title
- e mail tackle
- telephone quantity
What we do along with your knowledge
We use your knowledge to make enhancements to the providers we provide to you, to develop coverage and to develop new providers. We use your knowledge to contact you to ask you to take part in analysis that’s related to you. You might be beneath no obligation to take part in any analysis we invite you to. We won’t contact you about analysis utilizing your knowledge for those who inform us to not. See Using your data to gather evidence for policy development and delivery for extra data on how we course of your private data in the course of the analysis.
How lengthy we preserve your knowledge
We solely preserve your private data for so long as we’d like it. We determine how lengthy to maintain your data based mostly on what we’d like and likewise what the regulation says. All knowledge is securely and completely deleted on the finish of the retention interval. We name this our retention and disposal schedule.
We preserve your private data till 2 years after the top of the survey or analysis.
Your rights
There are reliable the reason why we could refuse your data rights request, which rely upon why we’re processing it.
We’re counting on public job for this processing, this implies you will have:
- the proper to be told concerning the assortment and use of your private knowledge – that is known as ’proper to be told’
- the proper to ask us for copies of your private data we have now about you – that is known as ’proper of entry’. That is also called a topic entry request (SAR), knowledge topic entry request (DSAR) or proper of entry request (RAR)
- the proper to ask us to alter any data you assume just isn’t correct or full – that is known as ‘proper to rectification’
- the proper to ask us to cease utilizing your data – that is known as ‘proper to restriction of processing’
- the ‘proper to object to processing’ of your data
- the proper to complain to the Information Commissioner for those who really feel we have now not used your data in the proper method
As we’re processing your private knowledge along with your consent, you will have the proper to withdraw consent to the processing of your private knowledge at any time. For those who change your thoughts, or you might be sad with our use of your private knowledge, contact DfE and state the title of this mission.
For extra data, see the ICO’s guide to individual rights.
See Requesting your personal information for extra on what you’re entitled to ask us, or any of our govt companies, and your rights about how your data is collected and used.
2. Utilizing your knowledge to hold our analysis
2.1 Utilizing your knowledge to collect proof for coverage growth and supply
DfE undertakes analysis and surveys to collect proof to help our coverage growth and supply. Having this proof is necessary when enhancing outcomes for kids, younger individuals, households and adults. See Research at DfE for extra particulars.
Goal and lawful foundation for processing
The lawful foundation we depend on for processing your private knowledge is public job, beneath article 6(1)(e) of the UK GDPR. This permits us to course of private knowledge when that is essential to do our work as a authorities division. Part 10 of the Training Act 1996 permits us to do that.
Once we use your delicate data, that is ‘particular class’ knowledge. The explanations we use it as a result of we have now a considerable public curiosity beneath article 9(2)(g) of the UK GDPR, the Training Act 2002 permits this.
Information we accumulate
We accumulate and use the next private data straight from you:
- your full title
- e mail tackle
- telephone quantity
- your tackle
Once we use your delicate or ‘particular class’ knowledge. The explanations we use it as a result of you will have given your specific consent. As a part of our analysis we might have to gather details about your:
- heath or incapacity
- racial or ethnic origin
- gender
Full particulars about how we course of particular class knowledge are given within the DfE appropriate policy document and within the analysis data sheet. You can be given this analysis data sheet in the beginning of the analysis.
What we do along with your knowledge
We’ll use your private data for analysis that DfE undertakes to offer high-quality proof to tell coverage growth and supply.
Typically we hyperlink your survey responses to different government-held knowledge, the lawful foundation for this processing is ‘consent’. At any time, you may inform us you not need us to hyperlink your knowledge to different knowledge. You are able to do this by utilizing our contact form.
We are going to publish a abstract of the analysis and the complete analysis report. Your responses could also be attributed to an organisation the place this data has been offered however our publications won’t comprise any private knowledge. DfE will anonymise or desensitise the info the place attainable.
Research reports published since May 2010 can be found on GOV.UK.
Analysis printed earlier than Could 2010 is obtainable from the UK Government Web Archive.
How lengthy we preserve your knowledge
We solely preserve your private data for so long as we’d like it. We determine how lengthy to maintain your data based mostly on what we’d like and likewise what the regulation says. All knowledge is securely and completely deleted on the finish of the retention interval. We name this our retention and disposal schedule.
We preserve your private data till 12 months after the top of the survey or analysis.
See Research at DfE and Parent, pupil and learner panel omnibus surveys for extra data.
Your rights
There are reliable the reason why we could refuse your data rights request, which rely upon why we’re processing it.
We’re counting on public job for this processing, this implies you will have:
- the proper to be told concerning the assortment and use of your private knowledge – that is known as ‘proper to be told’
- the proper to ask us for copies of your private data we have now about you – that is known as ’proper of entry’. That is also called a topic entry request (SAR), knowledge topic entry request (DSAR) or proper of entry request (RAR)
- the proper to ask us to alter any data you assume just isn’t correct or full – that is known as ‘proper to rectification’
- the proper to ask us to cease utilizing your data – that is known as ‘proper to restriction of processing’
- your ‘proper to object to processing’ of your data, in sure circumstances
- rights in relation to automated resolution making and profiling
- the proper to withdraw consent at any time, by utilizing our contact form
- the proper to complain to the Information Commissioner for those who really feel we have now not used your data in the proper method
In case you have agreed that we will hyperlink your survey responses to different government-held knowledge, we’re enterprise this processing along with your consent. You have got the proper to withdraw that consent up till the info is analysed for the publication. For those who change your thoughts, or you might be sad with our use of your private knowledge, contact DfE and state the mission or initiative title.
For extra data, see the ICO’s guide to individual rights.
See Requesting your personal information for extra on what you’re entitled to ask us, or any of our govt companies, and your rights about how your data is collected and used.
Additional data on rights and the methods during which your knowledge could also be used are contained within the analysis consent type.
Information processors
An information processor is an organisation that processes your data on DfE’s behalf. DfE makes use of a knowledge processor for the next actions:
- DfE makes use of contractors to work on behalf of DfE to undertake the analysis. Our contractors will obtain your private knowledge straight from you in the course of the exercise or initiative.
3. Utilizing your knowledge to participate in our consultations
DfE has public consultations to develop our insurance policies, programmes and steerage.
Goal and lawful foundation for processing
The lawful foundation we depend on for processing your private knowledge is public job, beneath article 6(1)(e) of the UK GDPR. This permits us to course of private knowledge when that is essential to do our work as a authorities division. That is performed beneath part 11 of the Training Act 1996, to advertise studying and schooling.
Information we accumulate
We accumulate and use the next private data:
- your full title
- your job function
- your tackle
- e mail tackle
- telephone quantity
- IP tackle
What we do along with your knowledge
We’ll use your private data when gathering suggestions to our public session.
Data offered in response to consultations, together with private data, could also be topic to publication or disclosure beneath the Freedom of Data Act 2000, the Information Safety Act 2018 or the Environmental Data Laws 2004.
In order for you all, or any half, of a response to be handled as confidential, please clarify why you take into account it to be so within the related part of the session response.
How lengthy we preserve your knowledge
We solely preserve your private data for so long as we’d like it. We determine how lengthy to maintain your data based mostly on what we’d like and likewise what the regulation says. All knowledge is securely and completely deleted on the finish of the retention interval. We name this our retention and disposal schedule.
We preserve your private knowledge for 10 years, because it helps our coverage making.
Your rights
There are reliable the reason why we could refuse your data rights request, which rely upon why we’re processing it.
We’re counting on public job for this processing, this implies you will have:
- the proper to be told concerning the assortment and use of your private knowledge – that is known as ‘proper to be told’
- the proper to ask us for copies of your private data we have now about you – that is known as ’proper of entry’. That is also called a topic entry request (SAR), knowledge topic entry request (DSAR) or proper of entry request (RAR)
- the proper to ask us to alter any data you assume just isn’t correct or full – that is known as ‘proper to rectification’
- the proper to ask us to cease utilizing your data – that is known as ‘proper to restriction of processing’
- your ‘proper to object to processing’ of your data, in sure circumstances
- rights in relation to automated resolution making and profiling
- the proper to complain to the Information Commissioner for those who really feel we have now not used your data in the proper method
For extra data, see the ICO’s guide to individual rights.
See Requesting your personal information for extra on what you’re entitled to ask us, or any of our govt companies, and your rights about how your data is collected and used.
Information processors
An information processor is an organisation that processes your data on DfE’s behalf. DfE makes use of a knowledge processor for the next actions:
- DfE makes use of Delib to handle our public consultations. Delib’s software allows you to present suggestions on the paperwork
4.1 Utilizing your knowledge once you signal as much as our notifications about studying alternatives or occasions
DfE has campaigns to advertise college schooling or apprenticeships or studying to particular teams, for instance to minority teams or deprived youngsters.
Goal and lawful foundation for processing
The lawful foundation we depend on for this processing of your private knowledge is Professional Curiosity, beneath article 6(1)(f) of the UK GDPR.
Information we accumulate
DfE accumulate and use the next private data straight from you:
- full title
- tackle
- e mail
- cellular quantity, if relevant
DfE could buy mailing lists to help these DfE campaigns.
You have got the proper to decide out of those messages. If you do not need to obtain these messages, click on on the ‘unsubscribe’ hyperlink within the e mail. Alternatively, let us know, stating the title of the e-mail message.
What we do along with your knowledge
We use your private data for inspiration campaigns that promote and encourage uptake of studying.
How lengthy we preserve your knowledge
We solely preserve your private data for so long as we’d like it. We determine how lengthy to maintain your data based mostly on what we’d like and likewise what the regulation says. All knowledge is securely and completely deleted on the finish of the retention interval. We name this our retention and disposal schedule.
We preserve your private data for five years from the date of the marketing campaign.
Your rights
There are reliable the reason why we could refuse your data rights request, which rely upon why we’re processing it.
We’re counting on reliable curiosity for this processing, this implies you will have:
- the proper to be told concerning the assortment and use of your private knowledge – that is known as ’proper to be told’
- the proper to ask us for copies of your private data we have now about you – that is known as ’proper of entry’. That is also called a topic entry request (SAR), knowledge topic entry request (DSAR) or proper of entry request (RAR)
- the proper to ask us to delete your private data – that is known as ‘proper to erasure’
- the proper to ask us to alter any data you assume just isn’t correct or full – that is known as ‘proper to rectification’
- the proper to ask us to cease utilizing your data – that is known as ‘proper to restriction of processing’
- the ‘proper to object to processing’ of your data
- the proper to complain to the Information Commissioner for those who really feel we have now not used your data in the proper method
You have got the proper to decide out of those messages. If you do not need to obtain these messages, click on on the ‘unsubscribe’ hyperlink within the e mail, or tell us by contacting DfE and stating the title of the e-mail message.
For extra data, see the ICO’s guide to individual rights.
See Requesting your personal information for extra on what you’re entitled to ask us, or any of our govt companies, and your rights about how your data is collected and used.
Information processors
An information processor is an organisation that processes your data on DfE’s behalf. DfE makes use of knowledge processors to ship our e mail and textual content notifications.
5. Utilizing your knowledge once you make an enquiry or grievance
Once you use the DfE Contact Us form, e mail us or write to us.
Goal and lawful foundation for processing
The lawful foundation we depend on for this processing of your private knowledge is public job, beneath article 6(1)(e) of the UK GDPR. This permits us to course of private knowledge when that is essential to do our work as a authorities division.
Information we accumulate
DfE accumulate and use the next private data straight from you:
- your full title
- e mail tackle
- particulars about your enquiry or compliant
What we do along with your knowledge
We’d like data from you to analyze your grievance or enquiry correctly.
How lengthy we preserve your knowledge
We solely preserve your private data for so long as we’d like it. We determine how lengthy to maintain your data based mostly on what we’d like and likewise what the regulation says. All knowledge is securely and completely deleted on the finish of the retention interval. We name this our retention and disposal schedule.
We preserve your private data for five years from the date of the enquiry or grievance.
Your rights
There are reliable the reason why we could refuse your data rights request, which rely upon why we’re processing it.
We’re counting on public job for this processing, this implies you will have:
- the proper to be told concerning the assortment and use of your private knowledge – that is known as ’proper to be told’
- the proper to ask us for copies of your private data we have now about you – that is known as ’proper of entry’. That is also called a topic entry request (SAR), knowledge topic entry request (DSAR) or proper of entry request (RAR)
- the proper to ask us to alter any data you assume just isn’t correct or full – that is known as ‘proper to rectification’
- the proper to ask us to cease utilizing your data – that is known as ‘proper to restriction of processing’
- the ‘proper to object to processing’ of your data, in sure circumstances
- the proper to complain to the Information Commissioner for those who really feel we have now not used your data in the proper method
For extra data, see the ICO’s guide to individual rights.
See Requesting your personal information for extra on what you’re entitled to ask us, or any of our govt companies, and your rights about how your data is collected and used.
Information processors
An information processor is an organisation that processes your data on DfE’s behalf. We don’t use any knowledge processors for this processing exercise.
6. Utilizing your knowledge once you use our web sites
Goal and lawful foundation for processing
The lawful foundation we depend on for this processing of your private knowledge is public job, beneath article 6(1)(e) of the UK GDPR. This permits us to course of private knowledge when that is essential to do our work as a authorities division.
Information we accumulate
We use Google Analytics to gather data from you about how you utilize this web site. We don’t accumulate or retailer your private data by Google Analytics so it can’t be used to determine who you might be.
Google Analytics makes use of 3 kinds of cookies. See the part on cookies for extra particulars.
What we do along with your knowledge
We use your private data to:
- guarantee we current our web site content material in one of the simplest ways for you.
- help you participate in interactive options of our service, once you select to take action
See Data when you sign up to our notifications about learning opportunities or events for extra data on after we use your knowledge to:
- notify you about adjustments to our web site or providers
- offer you data or providers that you just request from us or which can curiosity you
How lengthy we preserve your knowledge
We solely preserve your private data for so long as we’d like it. We determine how lengthy to maintain your data based mostly on what we’d like and likewise what the regulation says. All knowledge is securely and completely deleted on the finish of the retention interval. We name this our retention and disposal schedule.
Your private data is retained for as much as 2 years. See Details about cookies on GOV.UK for extra data.
For those who create an account on our web sites or join an alert your private data is stored so long as you will have an account. For those who delete your account or cancel your alert, your knowledge may even be deleted. See Data when you sign up to our notifications about learning opportunities or events for extra data.
Your rights
There are reliable the reason why we could refuse your data rights request, which rely upon why we’re processing it.
We’re counting on public job for this processing, this implies you will have:
- the proper to be told concerning the assortment and use of your private knowledge – that is known as ‘proper to be told’
- the proper to ask us for copies of your private data we have now about you – that is known as ’proper of entry’. That is also called a topic entry request (SAR), knowledge topic entry request (DSAR) or proper of entry request (RAR)
- the proper to ask us to alter any data you assume just isn’t correct or full – that is known as ‘proper to rectification’
- the proper to ask us to cease utilizing your data – that is known as ‘proper to restriction of processing’
- the ‘proper to object to processing’ of your data, in sure circumstances
- rights in relation to automated resolution making and profiling
- the proper to complain to the Information Commissioner for those who really feel we have now not used your data in the proper method
For extra data, see the ICO’s guide to individual rights.
See Requesting your personal information for extra on what you’re entitled to ask us, or any of our govt companies, and your rights about how your data is collected and used.
Information processors
An information processor is an organisation that processes your data on DfE’s behalf. DfE makes use of a knowledge processor for the next actions:
- we use Google Analytics cookies and a Actual Person Monitoring (RUM) cookie from SpeedCurve to gather details about how you utilize GOV.UK
We use social media to share information and views with individuals working in:
- colleges
- faculties
- native authorities
- youngsters’s providers
We additionally use social media to speak with mother and father, youngsters and younger individuals.
See our Social media use policy for extra particulars.
Goal and lawful foundation for processing
The lawful foundation we depend on for this processing of your private knowledge is consent beneath article 6(1)(a) of the UK GDPR – that is after we ask your consent to make use of your data.
Information we accumulate
Once you work together with our social media channels we accumulate and use:
What we do along with your knowledge
Once you use our web sites and social media channels, we use your private data to:
- help you participate in interactive options of our service, once you select to take action
- guarantee we current our web site content material in one of the simplest ways for you
- offer you data or providers that you just request from us or which can curiosity you. We at all times get your consent once you request these DfE providers
- notify you about adjustments to our web site or providers
See the part on cookies for extra particulars.
How lengthy we preserve your knowledge
We solely preserve your private data for so long as we’d like it. We determine how lengthy to maintain your data based mostly on what we’d like and likewise what the regulation says. All knowledge is securely and completely deleted on the finish of the retention interval. We name this our retention and disposal schedule.
The DfE social media channels are captured by the National Archives’ Government Web Archive as a everlasting report of DfE’s social media communication.
Your private data is retained for as much as 2 years, see the Details about cookies on GOV.UK web page for extra data.
Your rights
There are reliable the reason why we could refuse your data rights request, which rely upon why we’re processing it.
We’re counting on consent for this processing, this implies you will have:
- the proper to be told concerning the assortment and use of your private knowledge – that is known as ‘proper to be told’
- the proper to ask us for copies of your private data we have now about you – that is known as ’proper of entry’. That is also called a topic entry request (SAR), knowledge topic entry request (DSAR) or proper of entry request (RAR)
- the proper to ask us to alter any data you assume just isn’t correct or full – that is known as ‘proper to rectification’
- the proper to ask us to delete your private data – that is known as ‘proper to erasure’
- the proper to ask us to cease utilizing your data – that is known as ‘proper to restriction of processing’
- rights in relation to automated resolution making and profiling
- the proper to withdraw consent at any time (the place related), by utilizing our contact form
- the proper to complain to the Information Commissioner for those who really feel we have now not used your data in the proper method
You possibly can ask DfE to stop publication of your picture, phrases and/or voice on its social media channels. For those who accomplish that, DfE won’t publish additional social media posts that includes this content material, however it isn’t obligated to take away or delete present posts. The DfE social media channels are captured by the National Archives’ Government Web Archive as a everlasting report of DfE’s social media communication
For those who change your thoughts, or you might be sad with our use of your private knowledge, contact DfE and state the mission or initiative title.
Additional data on rights and the methods during which your knowledge could also be used are contained within the filming, pictures and audio recordings consent type.
For extra data, see the ICO’s guide to individual rights.
See Requesting your personal information for extra on what you’re entitled to ask us, or any of our govt companies, and your rights about how your data is collected and used.
Information processors
An information processor is an organisation that processes your data on DfE’s behalf. DfE makes use of a knowledge processor for the next actions:
- we use Google Analytics cookies and a Actual Person Monitoring (RUM) cookie from SpeedCurve to gather details about how you utilize GOV.UK
8. Utilizing your knowledge to examine our IT methods
8.1 Utilizing your knowledge after we are testing or checking our IT methods
Goal and lawful foundation for processing
The lawful foundation we depend on for this processing of your private knowledge is reliable curiosity, beneath article 6(1)(f) of the UK GDPR.
Once we use your delicate data, that is ‘particular class’ knowledge. The explanations we use it as a result of we have now a considerable public curiosity beneath article 9(2)(g) of UK GDPR. The Training Act 2002 and Part 54 of the Additional and Greater Training Act (1992) permits this.
Information we accumulate
DfE collects data from academic settings, native authorities, your employer and different authorities departments. We are going to course of the next details about you:
- private contact particulars
- date of start
- ethnicity
- knowledge and details about your studying, together with your programs and assessments
If the IT system or database incorporates particular class knowledge, we’d be processing particulars about:
- your equality, range and inclusion data
- your well being
If the IT system or database incorporates delicate details about you, we’d be processing particulars about:
- youngsters which might be taken care of or are in care
Full particulars about how we course of particular class knowledge are given within the DfE appropriate policy document.
What we do along with your knowledge
Once we are designing a brand new system or database, it’s generally vital to make use of ‘reside’ private knowledge to check the design in a safe setting. It is because ‘dummy knowledge’ just isn’t able to replicating the complexity of the info that’s truly collected.
Equally, it’s essential to extract copies and run high quality checks for the needs of figuring out pointless duplication and even conflicting knowledge about the identical knowledge topic. With a purpose to keep the accuracy of our knowledge, if duplicate data are recognized, we’d both merge the duplicate data beneath one Distinctive Learner Quantity or keep present data however embody cross referencing so all of the data are linked and are retrieved when looking for the one knowledge topic.
How lengthy we preserve your knowledge
We solely preserve your private data for so long as we’d like it. We determine how lengthy to maintain your data based mostly on what we’d like and likewise what the regulation says. All knowledge is securely and completely deleted on the finish of the retention interval. We name this our retention and disposal schedule.
This processing exercise is for the size of time it takes to check or examine the info, any copies of the info created could be deleted as quickly because the textual content or examine is full.
Your rights
There are reliable the reason why we could refuse your data rights request, which rely upon why we’re processing it.
We’re counting on reliable curiosity for this processing, this implies you will have:
- the proper to be told concerning the assortment and use of your private knowledge – that is known as ‘proper to be told’
- the proper to ask us for copies of your private data we have now about you – that is known as ’proper of entry’. That is also called a topic entry request (SAR), knowledge topic entry request (DSAR) or proper of entry request (RAR)
- the proper to ask us to alter any data you assume just isn’t correct or full – that is known as ‘proper to rectification’
- the proper to ask us to delete your private data – that is known as ‘proper to erasure’
- the proper to ask us to cease utilizing your data – that is known as ‘proper to restriction of processing’
- the ‘proper to object to processing’ of your data, in sure circumstances
- rights in relation to automated resolution making and profiling
- the proper to complain to the Information Commissioner for those who really feel we have now not used your data in the proper method
For extra data, see the ICO’s guide to individual rights.
See Requesting your personal information for extra on what you’re entitled to ask us, or any of our govt companies, and your rights about how your data is collected and used.
Information processors
An information processor is an organisation that processes your data on DfE’s behalf. DfE makes use of a knowledge processor for the next actions:
- we use contractors to do our IT Well being Checks (ITHC). An ITHC is a sequence of managed checks and actions that examine the safety of our IT methods
9. Utilizing your knowledge after we share your private data
We are going to solely share your private knowledge with others the place it’s lawful, safe and moral to take action. The place these circumstances are met, we will share your private data with:
- colleges and different schooling suppliers
- native authorities
- researchers (like universities, assume tanks, analysis organisations)
- organisations linked with selling the schooling or wellbeing of kids in England
- organisations combating or figuring out crime (like police, courts, Dwelling Workplace, and many others)
- different specified crown and public our bodies (like Ofqual, Ofsted, UCAS, Workplace for College students, and many others)
- organisations working for DfE beneath contract (like DfE commissioned analysis or coaching suppliers)
- organisations who present careers and different steerage
- organisations who present statistics and analysis about schooling, coaching, employment and well-being, together with Jisc (previously the Greater Training Statistics Company or ‘HESA’) as detailed in Jisc’s collection notices. Your knowledge can be submitted to Jisc so to participate within the graduate outcomes survey
DfE shares private knowledge the place it is a profit to schooling, the kids’s providers sector or it’s within the pursuits of the broader public or society – comparable to sharing knowledge to struggle crime or for coverage growth is within the pursuits of society.
How DfE shares personal data offers particulars of the protections DfE has in place when sharing your knowledge and the related laws.
The DfE Information Sharing Approval Panel (DSAP) should approve all knowledge share requests. The panel of specialists assesses every software for public profit, proportionality, authorized underpinning and strict data safety requirements. The DSAP panel has exterior members who analyse selections to extend public belief within the knowledge share course of.
DfE will solely share knowledge with a 3rd celebration the place we have now a lawful foundation for the info share beneath article 6(1) or article 9(2) of the UK GDPR. Typically, the Division depends on article 6(1)(e) ‘public job’ because the lawful foundation the place the duty or perform has a transparent foundation in regulation or 6(1)(f) ‘reliable curiosity’ the place the sharing of your knowledge doesn’t override your rights or once you count on us to share your knowledge. However the Division will evaluation every knowledge share request on a case-by-case foundation to make sure the proper lawful foundation is used.
Full particulars about how we course of particular class knowledge are given within the DfE appropriate policy document.
See the ICO information to Lawful basis for processing for extra particulars.
For instance, we share knowledge beneath Public Activity with:
- awarding organisations – to permit examination outcomes to be precisely predicted
- Kids’s Commissioner’s Workplace (CCO) – to guard and promote the rights and pursuits of kids in England, particularly probably the most weak
- fraud prevention and regulation enforcement companies such because the police and the Nationwide Crime Company – to stop and detect fraud within the funding of schooling and studying
- Dwelling Workplace (HO) – to stop abuse of immigration management
- police and prison investigation authorities, by court docket orders – to safeguard and promote welfare of kids within the UK
For instance, we share knowledge beneath Professional curiosity with:
- Training Coverage Institute (EPI) – to determine if authorities insurance policies are delivering a high-quality schooling system
- Nationwide Basis for Instructional Analysis (NFER) and Scottish {Qualifications} Authority (SQA) – to analyze developments to the nationwide curriculum
Full particulars of who we share knowledge with can be found: DfE external data shares.
10.1 Easy methods to contact us
Contact the Data Protection Team with questions on this doc or how we use your data.
10.2 Easy methods to make a grievance
In case you have considerations about how we use your private data, you may make a complaint in writing to the Information Safety Officer and Data Commissioner’s Workplace.
10.3 Easy methods to entry your private data
A request to access your personal information might be made verbally or in writing.
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