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JOB DESCRIPTION/SCOPE OF WORK
Place Title: Warehousing and Distribution Advisor
Location: Gombe Nigeria
This scope of labor (SOW) units forth the providers to be offered by the Warehousing and Distribution Coordinator
to SAII Associates Ltd/Gte, an affiliate firm of Chemonics Worldwide Inc. within the implementation of the USAID International Well being Provide Chain – Procurement and Provide Administration (GHSC-PSM) in Nigeria.
Background: The aim of the USAID International Well being Provide Chain Program–Procurement and Provide Administration single award IDIQ contract is to make sure uninterrupted provides of well being commodities to stop struggling, save lives, and create a brighter future for households all over the world. The IDIQ has 4 process orders that instantly help the U.S. President’s Emergency Plan for AIDS Aid (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s household planning and reproductive well being program. GHSC-PSM offers well being commodity procurement providers and programs strengthening technical help that handle all components of a complete provide chain. All 4 process orders are applied in Nigeria
Principal Duties and Tasks (Important Capabilities)
Warehousing
- Guarantee adherence to Good Warehousing Practices throughout provide chain operations (warehousing operations in each authorities owned, together with designated storage services for LLINs for distribution campaigns, and contracted 3PL warehouses). Function a useful resource within the coordination of warehouse operations for the provision of well being program commodities to well being services and to make sure applicable and well timed refill of facility commodities primarily based on supply orders throughout applications/numerous donors
- Monitor the warehouse operations of third logistics warehouse service suppliers (subcontracted warehousing 3PLs) and authorities owned warehouses to make sure that normal practices and applicable procedures are maintained.
- Monitor warehouse area utilization intently to make sure ample warehousing area is accessible for all procured/ordered well being program commodities and as properly be certain that warehouse service invoice match precise utilization.
- Guarantee temperature monitoring tools can be found and purposeful and monitor to make sure compliance to acceptable requirements.
- Keep related documentation together with; quarantine tracker, expiry tracker, pallet utilization tracker, and many others. and supply routine abstract studies as required.
- Coordinate and supervise the choose, pack and dispatch (PPD) of commodities throughout lengthy haul to place commodities for Final Mile Distribution (LMD).
- Share each day PPD updates to and troubleshoot and handle dangers and doable disruptions for well timed decision.
- Validate bulk commodity allocations for LMD towards bodily portions previous to LMD graduation.
- Coordinate and supervise the choose, pack and dispatch (PPD) of commodities throughout LMDs.
- Facilitate full and correct documentation throughout LMDs and interstate/lengthy hauls; PODs and SRVs/SIVs/RIRVs.
- Collaborate with state Logistics Coordinators to overview of the inventory standing report for all mission commodities warehoused in authorities owned/managed warehouses.
- Take receipt of worldwide shipments designated for direct supply to the states; official receipt of commodities (malaria medicines, speedy diagnostic checks and long-lasting insecticidal nets, LLINs) into the subcontracted warehouse (owned by third social gathering logistics warehouse service suppliers, authorities owned warehouses (Central Medical Shops – CMSs) and submitting the receipt studies (guaranteeing that each one inventory transactions are documented accordingly) to the Warehouse Supervisor.
- Month-to-month bodily counts of all commodities within the subcontracted warehouses (owned by third social gathering logistics warehouse providers supplier, authorities owned warehouse (Central Medical Shops – CMSs) or every other designated warehouse or storage location within the state capital, reconcile shares and monitor all inventory transactions (for malaria medicines, speedy diagnostic checks and lengthy lasting insecticidal nets, LLINs) together with receipts, points, and stock- on- hand (bodily depend).
- Assist achievement of the general mission targets as required to make sure mission efficiency.
- Keep a superb data and understanding of all workplace guidelines and procedures as set forth within the subject workplace coverage handbook.
- The brand new roll-out of Warehouse Commodity Parallel System (WCPS) known as m-Provide as a shadow warehouse stock administration by the mission and for the mission.
- Put together weekly, month-to-month, quarterly technical studies as required.
- Carry out different duties as directed by the Supervisor
Distribution
- Guarantee adherence to Good Distribution Practices throughout provide chain operations. Function a useful resource within the coordination of distribution operations for the provision of well being program commodities to well being services and to make sure applicable and well timed supply/replenishment of commodities primarily based on supply orders throughout applications/numerous donors.
- Monitor the distribution actions of third-party logistics service suppliers; transportation 3PLs to make sure that normal practices and applicable procedures distribution are maintained.
- In collaboration with field-based Logistics Coordinators, present technical help to make sure that well being services obtain wanted well being commodities.
- Coordinate distribution/transportation operations to well being services, throughout the agreed lead time, as stipulated in work orders or service stage agreements.
- Perform inspection of autos, guaranteeing that autos deployed by 3PLs are appropriate, applicable and meet set normal as stipulated within the contracts/work orders for the availability of transportation providers.
- Perform spot-checks in the course of the LMDs; collate and report all non-conformances or opposed report (a few of which trouble on suspicion of fraud, commodity loss, by proxy supply, lagging supply instances, use of non-compliant autos, and many others.) regarding 3PL efficiency.
- Share each day LMD updates and troubleshoot to establish and handle dangers and disruption of LMD.
- Assist achievement of the general mission targets as required to make sure mission efficiency.
- Keep a superb data and understanding of all workplace guidelines and procedures as set forth within the subject workplace coverage handbook.
- Put together weekly, month-to-month, quarterly technical studies on distribution actions as required.
- The roll-out and implementation of the Commodity Ordering System (COMS) One Community. This COMS is used within the consolidation and affirmation of LMD orders into actions to warehouse standing which reduces handbook processing of LMD orders that was time-consuming and vulnerable to errors. Orderly utilization of authorised route plans, monitoring and monitoring the readiness and availability of LMD orders for processing.
- Deployment of the Energy BI instrument for real-time monitoring of the ePOD utilization in last-mile deliveries of life-saving commodities by 3PLs, flagging and resolving all delivery-related recognized gaps proper within the subject.
- Use of AssurX platform to report, observe and resolve distributors’ non-conformances.
- Carry out different duties as directed by the Supervisor
POD Administration
- Guarantee distribution 3PLs submit copy of PODs at LMCU 48 hours after finishing distribution
Job {Qualifications}
- Diploma or its equal.
- Good understanding of WMS, Route Plan/ Truck Deployment Plan evaluation
- Earlier expertise in and 3PL coordination is an added benefit
- Earlier expertise within the distribution of well being commodities, ideally in a global well being care provide chain administration surroundings
- Robust analytical and problem-solving expertise
- Skill to work as a part of a workforce and to be self-motivated and self-managing
- Above common IT expertise; data of Microsoft Workplace software program (Phrase, Excel, PowerPoint), ePOD, GPS monitoring
- Expertise engaged on a USAID or donor-funded mission required
- Fluency in English is required
Supervision
The Warehousing and Distribution Advisor will report back to the Regional Director on all administrative issues and report back to the Supervisor, Warehousing and Distribution on all warehousing and distribution technical issues.
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