Provider Privateness Discover
September 2023
The place, GroupM (, “we”, “us” or “our”), chooses to enter right into a enterprise engagement with provider, we would be the controller of any private information, that you simply give to us, to allow us to course of that enterprise engagement and are due to this fact answerable for processing it in accordance with the legislation.
We respect the privateness of our suppliers and people people working for our suppliers and recognise that whenever you select to offer us with private information, you belief us to behave in a accountable method with that data. This privateness coverage accommodates vital details about how we use private information for the next information topics:
- Our suppliers, distributors and repair suppliers, both historic, current or potential, who’re pure individuals; and
- representatives or contact individuals of our suppliers and repair suppliers who’re authorized entities.
We’ll check with the above collectively because the “suppliers”. In case you are thought-about a provider of GroupM we invite you to learn and perceive the contents set out on this privateness coverage.
Observe, if you’re a California resident, please learn our California Privateness Discover for additional data on how we course of private information of suppliers here.
What data will we accumulate?
We could collect the next details about you throughout our engagement:
- Identification and make contact with data (full title, title, electronic mail, telephone, handle and so forth)
- Job Title, place, and title of firm
- Enterprise Monetary data (e.g., checking account particulars), insofar our provider is a pure particular person
- Identification information referring to the supply of services or products to our firm (e.g., login particulars, passwords, customer cross, IP handle, on-line identifiers/ cookies, logs, entry instances, correspondence) and
- Background checks associated to the provider (which can embrace associated celebration checks)
Suppliers ought to guarantee their staff are conscious that their information is being shared with us, as described on this coverage.
How will we use it?
The first cause we course of your private information is to approve, handle, administer or impact an settlement between GroupM and the provider you characterize or work for. On this respect, we use your private information, to prepare our sourcing actions, subject buy orders, course of funds, carry out accounting, handle our contract or overview the providers or merchandise you provide us with. As well as, we course of private information to satisfy our authorized obligations (similar to report holding obligations), in addition to to handle our dangers and operations (e.g. forestall and detect safety threats, train or defend authorized claims).
We’re additionally required by legislation to state a “authorized foundation for processing”, i.e., to let you know on what grounds we’re allowed to make use of your data, and that is additionally set out under:
| How we’ll use your private information | Our authorized foundation for processing |
| Managing our relationship with our suppliers. | Reputable curiosity – in circumstances the place we course of information of representatives or contacts of our suppliers who’re authorized entities, the processing of your information is critical for our respectable curiosity to speak with our suppliers’ representatives in a customary, private method.
Mandatory for the efficiency of a contract – we use your private information to liaise with you on issues referring to our relationship, for those who, as our provider, are a pure particular person. |
| Making selections about procuring items and providers (e.g., figuring out cost or the phrases of our contractual settlement(s) and so forth). | Reputable curiosity – in circumstances the place our provider is a authorized particular person, we use your private information to maintain our provider up to date all through our relationship.
Mandatory for the efficiency of a contract – we use your private information to evaluate your standing as a brand new or current provider, and to maintain you up to date all through our relationship. |
| Upholding our firm’s financial pursuits and making certain compliance and reporting (similar to adhering to our insurance policies, native laws and managing allegations of fraud or misconduct). | To adjust to our authorized obligations – in circumstances the place our provider is a pure particular person, we use your private information to research and stop fraud or misconduct and to guard our financial pursuits. |
| To handle your go to to our places of work. | Our respectable pursuits for every other functions required by legislation similar to for instance, compliance with hearth safety rules. |
| To maintain you knowledgeable of stories, updates and different data associated to our enterprise and that of different corporations in our group. | Our respectable pursuits – making certain you obtain data related to you associated to the providers we offer.
The place required by native legislation, we’ll ask you on your consent earlier than we course of your information for data functions. |
| Another functions required by legislation and authorities. | Processing is critical for compliance with a authorized obligation to which we’re topic. |
Can we cross your data to 3rd events?
We could ship your private information to different GroupM businesses, associates and third events to assist us course of your private information for the needs set out on this coverage. Additional particulars of our GroupM businesses might be discovered here.
We could disclose your private information if we or any of our belongings are the topic of a sale or comparable company transaction. We’ll be certain that the third events who obtain your private information are required to maintain it confidential.
We could disclose private information to 3rd events once we fairly consider we’re required by legislation, and to be able to examine, forestall, or take motion relating to suspected or precise illegal or in any other case prohibited actions, together with, however not restricted to, fraud.
The place will we ship your data?
We’re a world firm and due to this fact we could switch your private information to international locations all over the world together with the US and different international locations outdoors Europe. We’ll, the place the nation to which your information is transferred has not been discovered to offer an enough degree of safety, put in place applicable safeguards (we use customary contractual clauses) to make sure your data is protected.
How lengthy will we maintain your data?
We’ll maintain your data for so long as is critical to fulfil the aim for which it was collected. The retention time is the time period of the suppliers’ contract till any authorized claims beneath the contract expire, until an overriding authorized or regulatory obligation arises.
How will we shield your data?
We take applicable measures to make sure that your private information disclosed to us is stored safe, correct and updated and stored solely for as long as is critical for the needs for which it’s used.
Your rights
Relying on the needs of processing, it’s possible you’ll be entitled to ask:
- for a replica of the non-public information we maintain about you, and particulars about how we’re processing your private information;
- to have any inaccuracies in your private information corrected;
- if we’re processing your private information by automated means and on the idea of your consent (see “How will we use it?”, above), for us to offer your private information to you in a structured, commonly-used and machine-readable format. It’s also possible to ask us to offer your private information on to a 3rd celebration on this format, and, if technically possible, we’ll accomplish that; and
- to withdraw your consent at any time. The withdrawal of your consent is not going to have an effect on the lawfulness of processing based mostly on consent earlier than withdrawal
- to object, on grounds referring to your specific state of affairs, at any time which is predicated on our respectable curiosity; and
- to have your private information erased, or for our use of it to be restricted
Please contact us utilizing the main points set out under if you want to train any of those rights.
You might also have the proper to make a criticism to the supervisory authority, in your nation or jurisdiction, for those who’re not proud of how we’ve dealt with your private information.
Learn how to contact us
If you happen to want to train any of your rights in relation to your private data or if in case you have any queries about how we use your private data, please tell us by contacting us on the following handle: GroupM. Sea Containers, 18 Higher Floor, London, SE1 9GL, United Kingdom, or by electronic mail at [email protected].
Adjustments to this privateness coverage
We overview this privateness coverage regularly to make sure that it’s up-to-date with our use of your private information, and compliant with relevant information safety legal guidelines.
We reserve the proper, at our discretion, to revise this privateness coverage at any time. The up to date privateness coverage can be posted on our web site. You’re inspired to overview this privateness coverage every now and then.
